How to Send Homework by E-mail

Here is what to write in the e-mail.

Important:  Please read through this whole page before you send anything.  There are some important rules all the way through that you need to follow - especially some to avoid viruses.  First of all, so that I know who you are before I open my e-mail, please write the following information in the subject line of your message:

• Your class, your group, your last name, your first name and the homework in question.
• Make it a short as possible - do not use any punctuation such as slashes ( / ), commas (,) or dashes (-) but put as much information in it as you can.

Below is an example for Dominique DuPont in 4ème group SA5 sending me homework questions 1 to 6 on page 65 of the science book:

Example:
To:
CC:
Subject:	4eSA5 DuPont Dominique P 65 Q 1 to 6
(Note: this part of the e-mail is called the body)	Dear Mr. Damon, Please find below my homework for Week 7. Please send my graded work to the following address: dom_dupont@wanadoo.fr Thank you. - Dominique Question 1 Page 65: The graph clearly shows that as the temperature increases...

• As this student did, you should always put a message in the body explaining what the e-mail is about.  This helps me keep track of my e-mails but also, this reassures me that it is not a computer virus which is using your e-mail address to send me stuff.

• Just as you would for any homework, clearly mark the number of the questions your are answering. You may use abbreviations if you wish.  If it is Question 4 Part C, you can write "4c" on your page.

• In general, I will e-mail my corrections and your grades to the address from which you sent the e-mail. If you would like me to send it to another address, please say so in a little note on the e-mail.

Other Particularities

• E-mails must be sent no later than the date the homework is due. If the homework was to be given in during class on the 14th and your e-mail is dated the 15th, your work is considered late and you will have a 10% grade reduction.

• If you are using your parent's e-mail or the school's computers to send e-mail, why not get your own free e-mail that you can consult from any computer in the world connected to Internet? Check out the offers from www.hotmail.com, www.voila.fr and www.yahoo.com  concerning your own personal e-mail address.

Here is how to send the work:

• The best way to send homework is to put all the text in the body of the e-mail. This is the simplest, most reliable way of sending work.  The only disadvantage to this is that if you have any tables, diagrams or graphs, they might not show up.  If you have tables or graphs or other special formatting, send me the file as an attachment, also called fichier joint in French.  But do not forget,  the maximum size for an attached file is 5 Mb.

• If you send your work as an attached file, it must be one of the formats listed below.  To find out what format your file is, look at the last 3 or 4 letters after its name.  Those letters are called the file extension.  

Format rules: 

• Format of File	Extension	Special considerations:
  a text file	".txt"	no images, graphs, tables are possible
  a Word document	".doc"	the latest version I have is Word 2000
  an Excel spreadsheet	".xls"
  a web page	".html"	please do not forget to send each image file too!
  a Star Office or Open Office	".sdw" or ".sdc"
  Works	".wks"
  Power Point	".ppt"	not too many fancy transitions, no sounds, etc.

  I do not have Publisher ".pub" or any other desktop publishing or word processing program not listed above so I will not be able to see your work in any other format.

• Please scan your work for viruses before giving it to me!

• If you decide to send your work as an attached file, write the name of the file in the body of the e-mail. By the way, you should not call your file "Homework.doc" because if everyone did that, I would soon have dozens of files with the same name. Give it a specific title even if it is 4 or 5 words long. Also, inside the file, remember to put your name and class at the top of the page!

© A.W. Damon 2008

Last modification: 2008-01-20